Microsoft Office 2021 and Microsoft Office 2019 stand out as two of the leading productivity suites available. They each provide an extensive array of features and capabilities, but which one best suits your needs? We’ll conduct a side-by-side comparison of these suites to assist you in determining the right choice for your requirements.

Office 2021 vs Office 2019: Quick Comparison Property

Microsoft Office 2019Microsoft Office 2021
ApplicationsWord, Excel, PowerPoint, Outlook, Access, Publisher, Skype for BusinessWord, Excel, PowerPoint, Outlook, Access, Publisher, Skype for Business, Teams, OneNote
LanguagesEnglish, German, French, Italian, Spanish, Russian and moreEnglish, German, French, Italian, Spanish, Russian and more
PlatformsWindows 10, Windows 11, macOS High Sierra or newerWindows 10, Windows 11, macOS Catalina or newer
New features in 2022NoneAI-powered features, Dynamic Arrays, visual refresh, and more
CollaborationLimitedReal-time collaboration and file sharing with Microsoft Teams
End of mainstream support2023 (October 10)2026 (October 13)
PriceStarting at Rs.749 at MicrosoftStarting at Rs.849 at Microsoft

Office 2021 vs Office 2019: What’s the Difference?

Microsoft Office 2021 brings a host of modifications and enhancements, such as fresh collaborative tools for teams, expanded design choices in Word, enhanced data analysis capabilities in Excel, and a rejuvenated user interface. Yet, you might be contemplating whether the benefits of switching to the latest edition outweigh the reliability of Office 2019.

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When it comes to picking which suite is best for you, it’s important to look at all of the details. What are the pricing options? How is the licensing? Is there still mainstream support? What features will you be missing out on if you settle for the older version? Let’s see the answers.

Price and Licensing

One major difference between the two versions is their pricing. Microsoft Office 2019 and Office 2021 are both one-time purchases. This means that you only need to pay for your license once, and you get to keep the software for as long as you want – there are no subscription fees.

Both Office 2021 and Office 2019 provide identical licensing choices, permitting usage on a single PC or Mac, and additionally offering volume licensing alternatives for larger enterprises and organizations. However, it’s noteworthy that Microsoft has declared that Office 2019 will receive mainstream support until October 2020, followed by extended support until October 2025. In contrast, Office 2021 is anticipated to enjoy mainstream support until October 2026, with the possibility of further extended support.

Features

In terms of features and capabilities, both suites offer popular programs such as Word, Excel, PowerPoint, and Outlook among many other apps in the Professional edition. However, Office 2021 offers new features like Teams integration in Word and Excel, enhanced data analysis in Excel, improved inking features in PowerPoint, and an updated design in all software included.

The most recent release, Office 2021, introduced numerous new collaborative features for teams, expanded design possibilities for Word, enhanced data analysis functionalities in Excel, and a refreshed user interface. For both businesses and individuals who rely on Office in their daily tasks, these added capabilities could make the investment worthwhile. Nevertheless, individuals using older Office versions might not discover sufficient incentives to justify the expense. Let’s explore what’s in store.

What’s New in Office 2021?

Microsoft Office 2021 was released on January 29, 2021, and it’s now available for PC and Mac. This new version of Office introduces a number of features and improvements, including:

Microsoft Teams:

The Microsoft Office 2021 suite comes bundled with the Teams app, eliminating the need for a separate download from the Microsoft Store. Teams is a versatile communication and collaboration tool that empowers users to engage in chats, video calls, and file sharing. The incorporation of Teams into Office 2021 underscores Microsoft’s dedication to enhancing the suite’s collaborative and user-friendly features.

Text Prediction in Word 2021: While using Word 2021, you might observe that the software starts providing word suggestions after you’ve entered a few initial letters. This functionality, known as text prediction, can significantly enhance your typing speed by eliminating the need to pause and consider the correct spelling of a specific word.

Dynamic Arrays in Excel 2021: Dynamic Arrays represent a recent addition to Excel 2021, enabling users to obtain an array of multiple values using a single formula. This innovation is a significant breakthrough for many users, as it eradicates the necessity for intricate workarounds previously relied upon.

Record Slideshow in PowerPoint 2021: The enhanced Record Slide Show feature in PowerPoint 2021 empowers presenters to create video recordings of their presentations, complete with essential narration and precise control over the timing of each individual frame as it appears on the screen.

Focused Inbox in Outlook 2021: In Outlook 2021, the Focused Inbox feature enhances your email management by automatically categorizing your messages into two sections. The “Focused” inbox houses messages that Outlook identifies as important, while the “Other” inbox contains all remaining messages. You also have the flexibility to tailor these categories to suit your preferences.

All Office 2021 applications have undergone a visual update, enhancing their modernity and user-friendliness. The ribbon, which provides access to all app options and commands, now boasts a more streamlined design with larger icons for effortless navigation. Furthermore, these applications exhibit optimized performance, running swiftly on a wide range of computers, including those operating the latest Windows 11.

What Are the Features of Office 2019?

The differences between Office 2021 and the older Office 2019 are not that huge. In both suites, you will find most of your applications like Word or Excel, but without the addition of Teams, which makes a difference for users who rely on these features in their day-to-day work process.

However, if you don’t require any type or form of communication through this platform, the differences are quite negligible. Both versions offer the same core applications, including:

  • Word for creating and editing documents
  • Excel for spreadsheet creation and analysis
  • PowerPoint for creating presentations
  • Outlook for email management
  • Publisher for desktop publishing
  • Access for database management.

Office 2021 vs Office 2019: Which One Should You Choose?

If you’re looking for the latest version of Microsoft Office, you have two choices: Office 2021 or Office 2019. Both versions offer a suite of productivity tools, including Word, Excel, PowerPoint, and Outlook. So, which one should you choose?

The answer may depend on your needs. Office 2021 is the newest release, and it includes some features that Office 2019 doesn’t have. For example, Office 2021 supports 4K resolution displays and has an updated design interface. It also includes new features. If you need the latest and greatest features, then Office 2021 is the obvious choice.

However, Office 2019 may be a better option if you’re on a budget or if you don’t need all the fancy new features. It offers the same core productivity tools as Office 2021 and may be sufficient for your needs. So, if you’re looking for something simple that’s worth your money, Office 2019 may be the better option.

When it comes to choosing between Office 2021 and Office 2019, it really depends on the type of user you are and what features you’ll actually use in your day-to-day work.

Conclusion

The choice between Microsoft Office 2021 and 2019 hinges on your individual preferences and requirements. Prior to making your decision, it’s advisable to take your budget and the features that matter to you into account. Regardless of the option you select, you can anticipate a robust and effective productivity suite from Microsoft Office.

Before making a decision about which version is most suitable for you or your organization, it’s crucial to assess your requirements and use cases. Both versions offer dependable productivity solutions for both individuals and businesses, so take the time to evaluate your options and make your choice accordingly.

Do you need help with choosing the perfect Microsoft Office version for you? Contact us today for personalized assistance. Call +91 9322222676 to connect with SoftwareDepot or start a Live Chat and a representative will assist you. Our team of experts can also help with installation and setup, as well as license management for volume purchases. Let us take care of all your Microsoft Office needs so you can focus on what’s important.

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